Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi. 

Nr licencji Ministerstwa Pracy: 386/3



For our Client we are looking for:

Administrative Assistant

Location: Warszawa

Key responsibilities of the position:


We are looking for Candidates with fluent English in the departments:

  • IT
  • Operational Department
  • Analytical Department
  • Research and Innovation Office
  • Budget and Finance Office
  • Data Protection Office

General tasks for Administrative Assistant:

  • to ensure administrative support in administrative procedures

  • to co-ordinate the document flow and assist in archiving

  • to draft notes, letters, reports and follow up

  • to carry out data entry and support an administration of electronic databases

  • to support in preparation and evaluation of internal training

  • to assist at meetings, drafting minutes where necessary

  • to assist in correspondence, missions and agenda management

  • to provide assistance in preparation, implementation and monitoring of contracts

  • to support project team in management of projects

  • to support in drafting reports in various areas

  • to track and report team hours and file expense reports

  • to perform basic administrative tasks as copying, scanning, etc.



Essential requirements:


  • successfully completed secondary education related to IT, finance, international law, administrative or management

Work experience:

  • at least 1 year of professional experience in IT, finance, international law, administrative or management

Language skills:

  • very good command of both written and spoken English (at least B2/C1)

Computer skills:

  • knowledge and experience in working with databases
  • experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro)


  • high level of responsibility and ability to take initiative
  • very developed level of service orientation
  • ability to work under pressure and experience in organizing
  • work and prioritizing accordingly
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner
  • high level of discretion and ability to handle confidential matters
  • ability to work in a team.

We offer:
  • contract of employment
  • attractive remuneration
  • opportunity for development and promotion
  • work with professionals