For our Client -   European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Capacity Building Division Coordination Office
Location: Warszawa
Reference Number: INTERIM/AA/CBD/CO/2021
Key responsibilities of the position:
  • Ensuring day-to-day management of the agenda and calendar of Director of Capacity Building Division (DCBD);
  • Organising appointments, meetings, missions, high level visits, events and conferences;
  • Liaising with CBD business entities and ensuring timely processing and submission of information;
  • Ensuring seamless flow of documents and tasking across Division;
  • Compiling documentation dedicated to specific topics/meetings;
  • Providing administrative support to the heads of entities, in relation to planning and organizing;
  • Maintaining relevant files up-to-date and ensuring proper archiving;
  • Responding to queries and requests whilst exercising tact, discretion and confidentiality.
  • Good knowledge on Microsoft tools (excel, word and outlook, more specifically)
  • Some knowledge on management of business trips, or on encoding business trips in corporate systems
  • Ease in written and oral communication (knowing how to convey ideas and opinions in an assertive way)
  • Innovative spirit
  • Solution-oriented and pro-active approach
  • Strategic thinking and attention to detail
  • Excellent organizational and interpersonal skills
  • Ability to work in a team;
We offer:
  • Contract of employment through the Employment Agency
  • Daily remuneration: 52.92 EUR net
  • Opportunity for development and promotion
  • Work with professionals



Please note that only applications in English will be forwarded to the recruitment department.