Administrative Assistant in Deployment Management Division / Logistic Unit
Location: Warszawa, Śródmieście
Reference Number: AA/DMD/LOG/FRO/2023

Key responsibilities of the position:

  • To manage inventory –keeping updated list of items
  • Planning, organization, and budgeting of complex travel itineraries;
  • To encode data in the Agency’s systems and databases;
  • To create and manage Excel and SharePoint databases, keeping them up to date;
  • Supporting the reimbursement process
  • Checking correctness of the submitted documentation (invoices, bills, etc)
  • Assisting in market researches for the contracting purposes;
  • Assisting in the implementation of the relevant framework contacts;
  • Assistance in administrative tasks
  • to ensure administrative support in administrative procedures;
  • to co-ordinate the document flow and assist in archiving;
  • to draft notes, letters, reports and follow up;
  • to carry out data entry and support an administration of electronic databases;
  • to support project team in management of projects;


  • Education: successfully completed secondary education related to the business needs
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

  • high level of responsibility and ability to work independently
  • high level of service orientation
  • ability to work under pressure and experience in organizing work and prioritizing accordingly
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner
  • strong sense of accuracy and attention to detail
  • high level of discretion and ability to handle confidential matters
  • proven organizational skills
  • ability to adapt to a dynamic working environment
  • ability to learn new skills and software
  • ability to work in a team

We offer:

  • contract of employment through the Employment Agency
  • daily remuneration: 59,92€ net
  • medical care, sports card
  • opportunity for development and promotion
  • work with professionals

Please be advised that only resumes in English will be considered.