Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi. 

Nr licencji Ministerstwa Pracy: 386/3


For our Client we are looking for:

Administrative Assistant in HR Depratment

Location: Warszawa
Reference Number: AAHR/10/2019

Key responsibilities of the position:

General tasks for administrative assistant:

  • to ensure administrative support in administrative procedures;
  • to co-ordinate the document flow and assist in archiving;
  • to draft notes, letters, reports and follow up;
  • to carry out data entry and support an administration of electronic databases;
  • to support in preparation and evaluation of internal training;
  • to assist at meetings, drafting minutes where necessary;
  • to assist in correspondence, missions and agenda management;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to support project team in management of projects;
  • to support in drafting reports in various areas
  • to track and report team hours and file expense reports;
  • to perform basic administrative tasks as copying, scanning, etc. 


Essential requirements:



  • successfully completed secondary education related to the HR, administrative or management.

Work experience:

  • at least 1 year of professional experience in the HR od administrative area

Computer skills:

  • very good skills in the main MS Office software (Word, Excel, Outlook).

Language skills:

  • very good command of both written and spoken English (at least B2)

Advantageous criteria



  • university degree in the field of business administration, management, HR
  • university degree in public relations, journalism, HR or languages;

Work experience:

  • at least 1 year of professional experience in HR or administrative area 
  • previous experience in administrative tasks;
  • experience in information management;
  • knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events in an international or multilingual context.

Computer skills:

  • knowledge and experience in working with databases.
  • experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language skills:

  • knowledge of other EU language


  • high level of responsibility and ability to take initiative;
  • very developed level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • high level of discretion and ability to handle confidential matters;
  • ability to work in a team.

We offer:
  • contract of employment
  • daily remuneration: 51.23 EUR net
  • opportunity for development and promotion
  • work with professionals