For our Client - European Border and Coast Guard Agency we are looking for:


Administrative Assistant in Information and Communications Technologies Unit

Location: Warszawa

Key responsibilities of the position:

General tasks for Administrative Assistant:

  • to ensure administrative support in administrative procedures;
  • to coordinate the document flow and assist in archiving;
  • to draft notes, letters, reports and follow up;
  • to carry out data entry and support an administration of electronic databases;
  • to support in preparation and evaluation of internal training;
  • to assist at meetings, drafting minutes where necessary;
  • to assist in correspondence, missions and agenda management;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to support project team in management of projects;
  • to support in drafting reports in various areas
  • to track and report team hours and file expense reports;
  • to perform basic administrative tasks as copying, scanning, etc.



  • successfully completed secondary education related to Administration, IT, marketing, management, finance, international law.

Language skills:

  • very good command of both written and spoken English (at least B2/C1)


  • high level of responsibility and ability to take initiative;
  • very developed level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • high level of discretion and ability to handle confidential matters;
  • ability to work in a team.

We offer:


  • contract of employment through the Employment Agency
  • attractive daily remuneration 52,92€ net
  • opportunity for development and promotion
  • work with professionals