For our Client European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Operational Planning and Evaluation
Location: Warszawa
Reference Number: AA/OPE/2021
Key responsibilities of the position:
  • Introduction of equipment records in Opera Evo following the schedule with deadlines of process of management FX TE and SE deployments (in cooperation with other entities)
  • In each Operational Activity adding TE Resources (new TE Types if missing), defining needs for FX TE and SE and submitting new needs version for acceptance
  • Accepting new needs version defined
  • Allocating proposals in Allocation Grid for FX TE and SE
  • Verifying allocation of proposals in Allocation Grid for FX TE and SE under supervision of operational manager
  • Changing status of proposals to Ready for Deployment
  • Assigning location to FX TE/SE deployments if needed
  • Assigning FX TE/SE deployments to deployed HR by creating relationship between them
  • Supporting OPES and OIS (FOU) with other practical arrangements related to the management of resources
  • Introducing the data including details related to the new confirmed deployments, specific deployments, FASS deployments
  • Updating OPERA Evo with Host MSs assets
  • Introducing changes verified and provided by ODSO FIN and OIS in relation to the monitoring reports
  • Registering participants in OPERA, printing and delivering accreditation documents and armbands to the operational areas
  • Supporting OIS upon request in logistics related issues including deliveries to the operational areas, specifically of briefing materials, ICT equipment
  • Creating deployment contact tables and inserting into FOSS
Requirements:
  • Good knowledge on Microsoft tools (excel, word and outlook, more specifically);
  • very good skills in the main MS Office software (Word, Excel, Outlook).
  • very good command of both written and spoken English (at least B2)
  • previous experience in administrative tasks;
  • Ease in written and oral communication (knowing how to convey ideas and opinions in an assertive way);
  • Ability to work in a team;
  • Ability to learn quickly;
  • Innovative spirit;
  • Resilient.
We offer:
  • Contract of employment through the Employment Agency
  • Daily remuneration: 52.92 EUR net
  • Opportunity for development and promotion
  • Work with professionals