For our Client European Border and Coast Guard Agency we are looking for:


Administrative Assistant Pooled Resources Unit


Location: Warszawa
Reference Number: AAPRU/04/2021


Key responsibilities of the position:

 

Key responsibilities of the position:

  • to ensure administrative support in administrative procedures
  • to co-ordinate the document flow and assist in archiving
  • to draft notes, letters, reports and follow up
  • to carry out data entry and support an administration of electronic databases
  • to assist in correspondence, missions and agenda management
  • to provide assistance in preparation, implementation and monitoring of contracts
  • to support project team in management of projects
  • to perform basic administrative tasks as copying, scanning, etc
  • Cross Units/Divisions communication,
  • Dealing with HoU’s agenda,
  • Organizing meetings, taking minutes,
  • Supporting with the unit Portfolio management,
  • dealing with all the ad-hoc tasks, presenting during the day-to-day business,
  • Covering the figure or quality controller for the PM’s projects and contracts.

Requirements:
  • successfully completed secondary education related to the administrative, management, law, HR, finance, linguistic.
  • very good skills in the main MS Office software (Word, Excel, Outlook).
  • very good command of both written and spoken English (at least B2)
  • previous experience in administrative tasks;
  • experience in information management;
  • knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events in an international or multilingual context.

We offer:
  • contract of employment through the Employment Agency
  • daily remuneration: 52.92 EUR net
  • opportunity for development and promotion
  • work with professionals