Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi. 

Nr licencji Ministerstwa Pracy: 386/3



For our Client - FRONTEX European Border and Coast Guard Agency we are looking for:

Asystent Administracyjny / Asystentka Administracyjna z językiem angielskim

Location: Warszawa
Reference Number: AAF/10/2019

Key responsibilities of the position:

General tasks for administrative assistant:

  • to ensure administrative support in administrative procedures;
  • to co-ordinate the document flow and assist in archiving;
  • to draft notes, letters, reports and follow up;
  • to carry out data entry and support an administration of electronic databases;
  • to support in preparation and evaluation of internal training;
  • to assist at meetings, drafting minutes where necessary;
  • to assist in correspondence, missions and agenda management;
  • to arrange meeting venues, (optionally hotels or flights booking);
  • to support the preparation and follow-up of financial commitments related to the specific activities of the designated Division
  • to assist in the financial monitoring;
  • to file invoices, payment records and bank statements;
  • to assist in preparation and follow up of financial documents;
  • to prepare procurement requests, drafts of reimbursement claims and other relevant financial documents in line with the financial rules in place;
  • to verify supporting documentation attached to claims, invoices and requests for payments;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to support project team in management of projects;
  • to provide statistical data (tables, graphs and charts)
  • to support in drafting reports in various areas
  • to track and report team hours and file expense reports;
  • to perform basic administrative tasks as copying, scanning, etc. 


Essential requirements:



  • successfully completed secondary education related to the business needs.

Work experience:

  • at least 1 year of professional experience in the specific area depending on the business needs.
    Computer skills:
  • very good skills in the main MS Office software (Word, Excel, Outlook).
    Language skills:
  • very good command of both written and spoken English (at least B2)

Advantageous criteria: 



  •  depending on the business needs, the following criteria are considered advantageous:
    university degree in the field of business administration, finance or economics;
    knowledge of the EU financial regulatory framework;
    additional education related to asset management;
    university degree in public relations, journalism or languages;

Work experience:

  • depending on the business needs, the following criteria are considered advantageous:
  • previous experience in administrative and financial support tasks;
  • experience in information management;
  • experience in finance and business management, public procurement or accounting;
  • experience in supporting project management;
  • support in organization of press and outreach events;
  • proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events in an international or multilingual context.

Computer skills:

  • knowledge and experience in working with databases.
  • experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language skills:

  • knowledge of other EU language


  • high level of responsibility and ability to take initiative;
  • very developed level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills
  • high level of service orientation;
  • ability to learn new skills and software
  • ability to work in a team.

We offer:
  • contract of employment
  • daily remuneration: 51.23 EUR net
  • opportunity for development and promotion
  • work with professionals