HR & Payroll Assistant

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.



We are looking for a HR & Payroll Assistant to join our team in Warsaw or Katowice to perform a variety of routine, relatively easy payroll activities under supervision


Key Responsibilities:



  • Filing of the clients documentation
  • Ensuring all paperwork is filled on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS) – under supervision
  • Generating/ printing payslips and annual tax declarations for clients’ employees 
  • Supporting team in administrative activities, e.g. letters/supplies distribution, scanning/copying/shredding the documents on other team members request
  • Responsible for accurate entry of source information into payroll/HR software
  • Submitting all output and reports for clients to Specialist or Manager for approval
  • Preparation of banking payroll file to be uploaded to the banking system for payment
  • Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or Specialist


  • Identifying out-of-scope service and providing respective information to the Manager
  • Keeping up to date with changes in payroll and labour legislation
  • Identifying errors or missing documentation provided by the client and reporting them to the Specialist responsible for given client or Manager
  • Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
  • Working in compliance with all company procedures and related standards of work


  • Providing services to small-size clients under minimum supervision and to medium-size clients under close supervision
  • Collecting of all necessary information from the client on time, under close supervision
  • Preparing draft correspondence to clients and Polish authorities concerning payroll agenda, prepare draft responses to client questions, and sending them after approval received from appointed reviewer
  • Attending the operational meetings with clients representatives

Key Requirements:

  • Up to 1 year of previous experience (working at HR or Payroll area is an advantage)
  • Bachelor or Master degree (preferably in administration, economics, management, law or related field)
  • Basic knowledge of labor law
  • Good knowledge of MS Office (especially Excel)
  • Previous working experience with payroll software is an advantage
  • English at minimum level of B1
  • Private medical care
  • Life insurance co-financing 
  • Free Business English classes in the office 
  • Access to online foreign languages learning platform - GoFluent 
  • Flexible working hours 
  • Co-financing of tickets for sports activities 
  • Social fund with holiday allowance 
  • Pre-paid (lunch) card 
  • Reliable support in achieving your own professional goals.
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