Personal Assistant
Kraków
Nr ref.: 2495333

The main responsibility of Personal Assistant will be providing administrative support to Pensions Administration LT:

  • Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
  • Proactively managing email and diary,
  • Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
  • Planning and organising travels,
  • Submitting of company expenses,
  • Producing documents as requested, in line with Corporate Style, including typing, formatting, proof reading, printing and binding as needed,
  • Drafting emails and communications as requested,
  • Any ad hoc duties, requests and initiatives to ensure the proper workflow,
  • Attending senior level meetings to coordinate agenda, materials, and take notes.

Our ideal candidate will be proficient in the following areas:

  • Fluent English – at least C1 level (CEFR scale),
  • 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset,
  • Fully competent with MS Office and MS Outlook,
  • Personal effectiveness, good organizational and time management skills,
  • Excellent interpersonal skills,
  • Reliable, trustworthy and maintains confidentiality,
  • Ability to deal with stress and tight deadlines,
  • Strong problem solving skills,
  • Strong communication skills - both written and verbal and with all levels of seniority,
  • Spotless record and strong ethos.

We offer:

  • A promising career path and individual development plan,
  • A large number of career opportunities in different business areas,
  • Diverse and inclusive workplace - we value openness and authenticity and believe in the power of feedback,
  • Flexible remote work environment,
  • Employee-appreciation culture (multiple recognition programs),
  • The best medical cover on the market with free dental care,
  • Wellbeing awareness (access to free mental health helpline, Stay-Well Day off, lectures, sports and more),
  • Generous benefits package (personal accident insurance, benefit platform for vouchers and more),
  • Internal career opportunities, individual development plan, professional development training and resources,
  • Lots of social events, charity actions and opportunities to integrate with colleagues.