Project Management Assistant
[online recruitment]
Location: Krakow
Reference number: VR-56934
Project Description:

Join Luxoft and become a member of our open minded, progressive and professional team. You will have a chance to grow your technical and soft skills, and build a thorough expertise of the industry of our client which is large Investment Bank. The PMO is a key role, working closely with the Program and Project Managers, providing support and assistance in all aspects of project reporting, analysis and delivery. You will work collaboratively with other departments (like Financial Partners, Reporting office, Invoicing department), as well as support stakeholders as a PMO to identify cost-effective approaches, leverage existing systems, and help mitigate operational and business risk.

Responsibilities

Staff Management Support

  • Employees onboarding/transfers/ offboarding in customer and internal systems
  • Coordination of the hiring process to customer premises
  • New joiners accommodation - stakeholders notification, placing, raising all appropriate start requests, providing guidance on immediate new joiners questions
  • Employees data maintenance in internal tools

Project-specific support

  • Collaboration with various stakeholders: Financial Management, Business counter parties, Program and Project Managers, various Client internal Management levels,
  • Clients specific reporting/Internal project/program reports creation
  • Customer mandatory training support
  • Time tracking and absence requests coordination, timesheets data collection, validation and verification with client tool, regular workforce allocation
  • Resource utilization/billability report preparation
  • Project status and governance reporting
  • Ad hoc reports development

Administrative support:

  • Expense requests processing
  • Team events, workshops and client visits organization
  • Management meetings organization, meeting minutes and actions tracking
  • Ad-hoc request solving
Skills

Key skills:

  • Strong written and verbal communication skills
  • Ability to learn quickly
  • Ability to work under challenging deadlines, very good prioritization skills to balance key priorities
  • Ability to work on own initiative
  • Experience of working for international clients
  • 2+ years of experience in an administrative role, ideally PMO
  • Great organization skills
  • Good analytical capabilities, diligence with accounts and numbers
  • Analytical and problem solving skills
  • Advanced MS Office skills (Excel, Outlook, Word, PowerPoint)
Our offer
Career and Professional Development
  • International projects for clients all over the world
  • Competitive salary
  • Individual development plan
  • Managerial Targeted Training programs
  • BRIDGE Mentoring Program
  • Luxoft Training Center
  • Language Classes
  • Self-learning online library
  • Global Relocation Program
  • Internal Mobility (a chance to gain experience in varied projects and technologies)
  • Professional communities for knowledge-sharing (Agile, Tech, Business)
Well-being
  • Group Life Insurance
  • Travel Insurance
  • Private Healthcare (dental care, unlimited consultations of specialist physicians)
  • Medical costs reimbursement for employees
  • Benefit Program (Cafeteria and Multisport Card)
Work-Life Balance
  • LuxGood Program (a wide range of health and well-being initiatives)
  • After-hours groups (sport, trips, board games, cultural activities)
  • Company and Team events
  • BeLux - discount offers program (banking, car leasing, other)
  • Convenient locations in modern offices
Career and Professional Development
  • International projects for clients all over the world
  • Competitive salary
  • Individual development plan
  • Managerial Targeted Training programs
  • BRIDGE Mentoring Program
  • Luxoft Training Center
  • Language Classes
  • Self-learning online library
  • Global Relocation Program
  • Internal Mobility (a chance to gain experience in varied projects and technologies)
  • Professional communities for knowledge-sharing (Agile, Tech, Business)
Well-being
  • Group Life Insurance
  • Travel Insurance
  • Private Healthcare (dental care, unlimited consultations of specialist physicians)
  • Medical costs reimbursement for employees
  • Benefit Program (Cafeteria and Multisport Card)
Work-Life Balance
  • LuxGood Program (a wide range of health and well-being initiatives)
  • After-hours groups (sport, trips, board games, cultural activities)
  • Company and Team events
  • BeLux - discount offers program (banking, car leasing, other)
  • Convenient locations in modern offices
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Informujemy, że administratorem danych jest Luxoft z siedzibą w Krakowie, ul. Bora Komorowskiego(dalej jako "administrator"). Masz prawo do żądania dostępu do swoich danych osobowych, ich sprostowania, usunięcia lub ograniczenia przetwarzania, prawo do wniesienia sprzeciwu wobec przetwarzania, a także prawo do przenoszenia danych oraz wniesienia skargi do organu nadzorczego. Dane osobowe przetwarzane będą w celu realizacji procesu rekrutacji. Podanie danych w zakresie wynikającym z ustawy z dnia 26 czerwca 1974 r. Kodeks pracy jest obowiązkowe. W pozostałym zakresie podanie danych jest dobrowolne. Odmowa podania danych obowiązkowych może skutkować brakiem możliwości przeprowadzenia procesu rekrutacji. Administrator przetwarza dane obowiązkowe na podstawie ciążącego na nim obowiązku prawnego, zaś w zakresie danych dodatkowych podstawą przetwarzania jest zgoda. Dane osobowe będą przetwarzane do czasu zakończenia postępowania rekrutacyjnego i przez okres możliwości dochodzenia ewentualnych roszczeń, a w przypadku wyrażenia zgody na udział w przyszłych postępowaniach rekrutacyjnych - do czasu wycofania tej zgody. Zgoda na przetwarzanie danych osobowych może zostać wycofana w dowolnym momencie.